Enterprise content management (ECM) is a system for managing and controlling the types of content that are published by an organization. ECM software is often used in industries with large volumes of data such as government, manufacturing, finance, and healthcare. It helps organizations maintain their digital assets by organizing their records electronically and storing them in one central place. below are some features of enterprise content management
- Simple to Use
It should be easy to use. Content management has to be user-friendly because it is the key part of the operation of an organization and every employee in an organization will be communicating with the system. The user should not have any problem using the ECM system as it is not very complicated.
- Scalable
When an organization grows and wants to keep growing, in a case ECM system can help its users manage their content and files without any problem. It should be scalable and should not have any problems while the organization is growing.
- Flexible
An enterprise content management system must be flexible in helping the users to manage their content. It should be able to help the users in creating user-defined fields, documents, and templates that will help them in organizing their files as per their company standards.
- Searchable
ECM software should be able to provide the users with the search features as well. A user should be able to find any information related to the documents very easily, regardless of how old the document is, etc.
- Manageable
The users should be able to manage their content within their organization without any problem. They should be able to easily enter, edit and retrieve the information they want.
- Self Sustaining
An ECM system is not only a system that a user has to work on, but it is the system that can execute its operations by itself without the user’s intervention at all.
- Integrated
ECM software should be integrated with other corporate applications to provide a single view of the content to the users. This way, users do not have to go through too many applications to find what they want. It makes it easier for them to find the information they need for their job.