Understanding the Basics of a Hybrid Workplace Solution

The pandemic has transformed the way organizations around the world function. Flexibility is a top priority today for both employees and employers. And businesses are rapidly adopting the hybrid work model to keep up with this shift.

Although a flexible work environment has several benefits, it comes with its own set of challenges. To deal with them and ensure a smooth transition to hybrid, companies are turning to technology

And if you are going down the hybrid route, too, you must invest in a hybrid workplace solution. With a hybrid workplace solution, you can automate multiple processes and create a flexible and efficient workplace. 

Let us dive in and find out what a hybrid workplace solutionis and how it can help you manage your hybrid workplace efficiently.

What Is a Hybrid Workplace Solution?

A hybrid workplace solution is flexible, easy-to-implement software that helps you future-proof your office. It facilitates a smooth transition between onsite and remote locations and meets the evolving needs of both employees and managers. 

A hybrid workspace solution allows you to digitally manage time-consuming tasks like employee scheduling, hot desking, parking spot management, etc. It prevents the wastage of time, reduces your overall operational costs, and boosts employee productivity.

Benefits of a Hybrid Workplace Solution

  • Provides Flexibility to Work

In a hybrid model, the workplace is no longer restricted to the four walls of your office. It comes with greater flexibility and gives employees the option to work from anywhere and be productive. It offers a host of tools like hot desking, conference room management, post-meeting sanitization, etc., that allows employees and managers to enjoy maximum flexibility.

  • Reduces Operational Costs
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With fewer employees working on site, companies will naturally need less space to accommodate them. This will reduce the operating costs as you need fewer resources. A hybrid solution also provides you with data that helps you identify spaces that you can give up or improve to generate maximum ROI for your facility. 

  • Better Optimisation of Office Space

A hybrid workplace solutionensures that your office space is utilized optimally. Right from employee scheduling and availability of meeting rooms to desk-booking and more, there are multiple options that come with a hybrid workplace solution to manage your office workspace efficiently. It also gives you real-time utilization data, which you can use to monitor spaces that are the most and the least used. 

  • Increases Job Satisfaction and Productivity of Employees

A hybrid workplace solution automates multiple processes end-to-end, eliminating errors and confusion. Moreover, it allows employees to manage small tasks like booking desks or requesting resources themselves. This makes them feel more empowered, boosting their job satisfaction. When employees do not have to spend time looking for available spaces or resources, they are more productive and perform better.

  • Improved Collaborations

A hybrid workplace solution allows employees to reserve meeting rooms for team meetings and collaborate effectively in a professional setting. They can notify team members in advance to ensure everyone is present. They can also use the solution to reserve huddle rooms or cafeterias to conduct informal meetings.

Key Features of an Effective Hybrid Workplace Solution

For your hybrid workplace model to run smoothly and without hampering employee productivity, you need a hybrid workplace solution that comes with a suite of features. But what are they? Let us find out.

  • Meeting Room Management
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This feature allows you to have a comprehensive view of how your office space is being utilized. Using this feature, you can view available rooms, reserved rooms, canceled bookings, etc. You can also manage the upcoming schedules for important meetings from a single dashboard.

  • Hot Desking

In a hybrid workplace solution, the hot desking feature allows employees to choose a sanitized seat as per their preference. Hence, when they return to the office, they can proceed directly to their workstation while following the social distancing protocols.

  • Room Scheduling

It is the process of booking conference or meeting rooms in shared workplaces. With a room scheduling system, employees can view available rooms so that they can schedule their meetings accordingly.

A room scheduling system also lets you view the equipment available in the meeting rooms such as video conferencing system and more. 

  • Employee Scheduling

This feature of a hybrid workplace solution helps managers schedule employee shifts effectively. With this feature, managers can make alterations to the schedule and instantly share them with employees to avoid any confusion or discrepancies.

  • Capacity Management

Using a hybrid workplace solution, you can manage the capacity of meeting and conference rooms in your office space. Once a pre-set capacity has been set for a meeting room, this feature prevents any new desk bookings to avoid hoarding of members. 

  • Touchless Check-Ins

hybrid workplace solution enables companies to use touchless check-in systems in meeting rooms by using QR codes or mobile apps.

Preventing Workplace Challenges with a Hybrid Workplace Solution

A hybrid workplace invites many challenges, but with an efficient hybrid workplace solution, you can manage everything efficiently

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hybrid workplace solutionwill help you level up your hybrid work model by:

  • making meeting spaces compatible for both office and remote participants
  • making employees engaged and empowered in the decision-making process
  • providing accessible tools to employees for managing meetings and desk bookings

 

It allows managers and employees to bridge any gaps in work efficacy, allowing employee productivity to peak.

The Final Call

The future of work is hybrid. But to become future-ready, companies need to provide the right hybrid workplace solution for both remote and onsite employees. The right collaborative tools help you maintain work efficiency and employee productivity seamlessly.

 

With WorkInSync hybrid workplace solutionyou can easily create a hybrid workplace that fosters productivity, collaboration, efficacy, and growth. It comes with exciting features like hot desking, employee scheduling, and more, that can make your hybrid workplace model smooth and successful.

Start your flexible workplace journey with WorkInSync’s complete hybrid work solutions today. For more information, opt for a demo today.

Originally posted 2022-08-15 22:10:24.