Know The Importance Of Saying Goodbye With Last Working Day Email: A Complete Guide

Life is full of partings. Since our life is an amalgamation of personal and professional spheres, relationships in professional life are equally crucial. In the current workspace trend, switching jobs is a very common activity, also switching career courses are becoming trendier. However, an excellent parting email will help you maintain a cordial relationship with your company and your colleagues as a former employee.

Crafting a picturesque last-day email can be the best approach to this one. The corporate world is based on networking and a last-day email can strengthen the base further. Maintaining suitable relationships with your friends and colleagues can be truly helpful for future connections and opportunities. 

Last Working Day Email – Decoded

In spite of being in the industry for many years, many of us are not totally aware of what a last working day email is. Before we get into the picture-perfect way of writing the last working day email, let us first understand what is a last working day email. 

A last working day email in very simple terms resembles a farewell message. The receivers of this email will be your boss, co-workers, and various stakeholders or clients depending upon your role and the industry where you worked, who deserve to know about your decision of leaving the company and parting ways with them. It is a formal representation of informing them that you would no longer work in the company.

In this email, you can ideally include a parting message stating your experience with them to date and how you look forward to keeping your ties intact. A last working day usually is an interweaving of segments – the formal part and the informal one. The formal information can consist of your official resignation details and the informal part will include your farewell message to the team and the company. 

The next most pertinent question in the list is to understand to whom you can send the last working email. The first copy of the email should go to the official HR department of your company because they are in charge of this agenda. The next cc or bcc would be to your immediate team with whom you had been working on the last project before you resigned. You can also send a copy to your co-workers, maybe you were not working with them immediately before leaving but after all, they were a part of your office team. Your boss must have already got the resignation notice but deserves your farewell message as well. Sending a copy of the last working day email to your boss ensures you have the best farewell experience. Apart from this mandatory list of receivers, you can also forward the last working day email to some special employees, the ones that are close to you. Send it to other special colleagues you would want to stay in touch with and also to those who can be of help to your future professional life. 

Here are some tips and hacks to frame the perfect last-working-day email for you

1. Crisp and Brief

Emails of this type should not be extremely long or elaborate. Try to keep it short and very clear. Focus on the primary points in the beginning. Sometimes, the emails can be overflowing with emotions, but try not to make it too long. There should be mentions of your experience in the company and a clear hint that you look forward to maintaining cordial relationships with them.

2. Gather Details from HR

Ensure that before you deliver the email, the HR department has announced your departure date. Avoid all sorts of confusion and have a detailed discussion with the HR team before you frame and deliver the email. It is better to deliver the email a day or two before you actually leave. Never miss the dates or make any mistakes while sending them.

3. Focus on the Subject Line

An effective subject line adds meaning to the last working day email. Try to keep it concise, appropriate, and meaningful. Beating around the bush is definitely not recommended especially in the content of the last working-day email. Never include anything negative in the email because it creates a resentful image of you, which might badly impact the future of the network you have developed in the organisation.

A last working day email is a trail that you leave behind, an impression of yours that your colleagues and organization will save in their memories. Give it your best shot and never forget to include your contact details in it.