Are you planning to start a new office for your business? Or maybe till now, your brand didn’t have a physical office? In both cases, it is challenging because there are many factors to consider while doing this like:
- Finding the right location
- Employee satisfaction and comfort level, and more
Even though these problems arise for everyone, setting up a new office or the first office for your business is essential. When you have a brick-and-mortar office, your business grows and moves forward.
So, if you are setting up a new office or the first office for your business, keep these tips in mind.
1. Understand your needs
Before you find a place and sign on the lease papers, you need to understand many things. For instance, you need to know why you need a proper office. Also, you need to understand what a proper office will or can do for your customers, employees, and yourself. Lastly, determine how it can help you grow your business because that is the most important reason for setting up a physical office.
2. Find the correct location
Finding the correct location is of utmost importance. You want a location that is easily accessible to your clients and customers. Also, it should be at a place which gives your employees an easy way to commute. If they are finding it challenging to commute there, you may lose employees.
Other things to consider location-wise- nearby to shipping agencies & accessibility to public transportation.
From this viewpoint, business-oriented and economically developed cities should be taken into account, like New York, Dallas, Seattle. For instance, New York can be a profitable location choice. Being a global hub of international business and one of the most populous cities of the USA, the city has wide access to global markets, hence an efficient transportation system. Companies in NYC have much more opportunities to make money, with the most economic benefit. Due to its high reputation for being the desirable location for any business, the city may also provide you with a variety of modern office spaces, co-working areas, and shared offices. If you decide to locate your business in New York, you will have the opportunity of leasing one of the NYC office suits for business, which is a great contribution for each successful business, as they are fully furnished with all the necessary amenities.
If you cannot find an office space with all these specifications, think about buying land and building the office structure from scratch.
3. Let the team know
If before setting-up an office, you were a two-member team, even then let them know about this change. Setting up or opening an office is a big deal and everyone in your team should know. If you have remote employees, let them know about this change and that they may or can work from there now on.
4. Have a budget in mind
Your budget will help you set up an office which invites people to work there. If you are low on budget, you will have to cut back on a few things, like a good snacking option for your employees. To ensure this doesn’t happen, have a budget from the start. It will ensure that you buy a property, and set it up in a manner that doesn’t strain your pockets. But at the same time, it makes your office look decent..
5. Check the community support
You do not want to have the office somewhere where you are afraid of the community. Thus, check the community near the location you chose for your office. It should be supportive, helpful, and secure for your clients, employees, and customers.
6. Have a working kitchen
If you are a small business, you need to set up a small area for coffee and tea. These are essential because coffee or tea increases productivity amongst employees. It is not always convenient to get coffee/tea from outside. Also, having a coffee station with fresh coffee pods, a machine, and impressive glasses will make you look good. How? Well, because you can instantly offer these to a new client or customer without having to call a bunch of people. If you can have a small break room, it’s better.
If you are a big company with an even bigger office, you can have a proper break area. It should have a coffee/tea station, snack options, and room for people to eat and relax.
7. Make sure it has scope for growth
We start a business in the hope to grow and expand the brand. Thus, when you look for an office, keep this in mind. You can move once or twice, but it is not good for your business to move every few years.
It is best to look for a space that gives you an option to expand when the need comes.
8. Rent or lease
Rent or lease? It depends on your budget and other factors. Yet, it is something you should consider before buying office supplies.
Lastly, when you get an office, buy basic equipment and supplies. Don’t clutter your office and ensure it looks presentable for clients.